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Shreve Memorial Library Board of Control MINUTES March 30, 1998 The Shreve Memorial Library Board of Control trustees met in the fourth floor Board room of the Main Library at 424 Texas Street on Monday, March 30, 1998 at 12:00 noon. Trustees in attendance included T. Haller Jackson, III, Marion Weiss, Sally Montgomery, Dr. Orella Brazile, Mary Bethel, Glenn O'Bryan and Gail Griffin. Alonzo Hodge, II was absent. Staff in attendance included Jim Pelton, Jennie Paxton, Marlene Rose and Kathy Tuminello, who recorded the minutes. Guests included Joe Landrum, Library Consultant with the State Library of Louisiana and Mike Alost, Architect for the Line Avenue Branch project. Bill Beebe, Architect for the Wallette Branch project, was called into the meeting at a later time. Call to Order and Approval of Minutes: Haller Jackson called the meeting to order and asked for approval of the minutes from last month's meeting. Glenn O'Bryan asked for an amendment to the minutes where it was written that he said Denelle Wrightson should be held responsible for the road and sewer expenses that were not initially figured into the branch estimate. He reported saying that it should be the project architects who should be held responsible. The Board approved the minutes of the meeting on February 23, as amended. New Public Relations Coordinator: Haller Jackson introduced and welcomed Marlene Rose, the new Public Relations Coordinator for the Library. Marlene gave a brief speech about her past experience and goals she hopes to accomplish in her new position at the Library. She distributed a report on the Groundbreaking Committee (see attached Report) for the North Caddo Branch. Gail Griffin reported that she had received a call about an article in The Times about the Library's anniversary. There was a brief discussion about the Library's 75th anniversary, which will be this Fall. Plans will be established for some type of recognition of the event. Library Branch Building Program: Line Avenue Branch Project -- Haller Jackson reported that he and Jim Pelton had met with Mike Alost, architect for the Line Avenue Branch project, about the additional architect and engineering fees for the sewer and the road (see attached letter from Bobby Ostteen to Jim Pelton). The Board president recommended that the Board not pay for the road charges, but do consider paying for the sewer charges. He had written a letter to Mr. Alost, requesting that he attend today's Board meeting for a chance to explain why the additional fees and answer questions from the trustees. Mike Alost explained how they arrived at the fees for the road and sewer line. He pointed out that the driveway became a city street, which was not expected, and required additional architectural and engineering work. He stated that the sewer line was a complete surprise, not expecting that they could not tie into the line from the adjacent Service Station. He explained that the Firm had made the requests in good faith. He then withdrew their request for $4,700 in additional architectural and engineering (A&E) fees for the road. In the case of the sewer line extension, Coyle Engineering had done the site survey and discovered what it would take to tie in the sewer line. Additional fees for A&E services for a sewer line to the manhole at Ashbome totaled $3,250. He explained that a site survey normally identifies utilities, but his Firm did not have access to the extensive survey since it was not requested or paid for by the Board when they had asked for an evaluation of the sites. |
