MINUTES SHREVE MEMORIAL LIBRARY BOARD JULY 17, 1980 The meeting was called to order at 3:30 P.M. on July 17, 1980 in the Larkin Edwards Room with the following members present: Robert H. Nelson, Jr., C. Lane Sartor, Hardy O'Neal, Mavice Wallette, Jack Stutsman, R.B. Williamson, Gennie Chocolate and Bill Cockrell. Robert H. Nelson, Jr., presided and Jim Pelton was secretary. Also, present at the meeting was Francis Bickham, Administrator-Secretary of the Police Jury and Marshall and John Walker, architects. Bob Nelson introduced Jeff Salter, the new assistant director, and welcomed him to Shreveport. Marshall Walker, architect, had submitted a request for approving ""substantial completion"" of the new building. The Building and Grounds committee asked Marshall Walker to this board meeting to explain this procedure. A discussion followed questioning whether or not we had reached that point and who should sign it. The Police Jury seemed to be the proper authority to sign for it and Bob Nelson turned the papers over to Francis Bickham. A motion was made by Hardy O'Neal and seconded by R.B. Williamson to have Jack Stutsman to go through the building with appropriate representatives of the Police Jury. Motion passed and was later amended to include all members of the library's Building and Grounds Committee rather than just one. This amendment passed unanimously. Jim Pelton will work with Francis Bickham to set up the joint meeting. Marshall Walker had a set of architectural drawings of the identification plaques for major donors. It was decided that Bob Nelson and Lane Sartor would check these over for accuracy spelling errors, etc. Marshall Walker would send a set to Lane Sartor. It was also decided by general consensus that there would be a plaque honoring the citizens and taxpayers of Caddo Parish becausse through the bond issue, they paid most of the expenses for the new building. Mrs. Wallette wanted to know what was the minimum amount where a person or group would receive a plaque in recognition of their donation. It was explained that Edward Eaves had solicited these donations as a one-man citizen committee. It was decided not to set up a general plaque for the cash contributions. Lane Sartor gave the Building and Grounds Committee report: Status of Building Fund -- The building fund was discussed since the state's Capitol Outlay Bill was not approved and a special session would be required. Bob Nelson was to check and make sure that our loan request still remained a number one priority. The committee felt that arrangements should be made through the State Bond Commission and a commercial bank for the loan or a temporary one to avoid any possible cash flow problems. Maintenance Equipment -- The committee recommended that the director be authorized to purchase the maintenance equipment needed for the new building. This will cost approximately 10,000 (see attached recommended list). Awnings -- There was discussion of what type of outside porch, awning or other coverings could be used in front of the entrance doors on the east side. The committee decided to ask Marshall Walker to contact Louis Wall, Western Region,
