Shreve Memorial Library Board of Control Minutes May 9, 1994 The Shreve Memorial Library Board of Control met in the fourth floor Board room at 424 Texas Street at noon on May 9, 1994. Members present included Mavice Wallette, Dr. Orella Brazile, Dr. Ernest Lampkins, C. Lane Sartor, Marion Weiss, Glenn O???Bryan and T. Haller Jackson. Staff members present included Jim Pelton and Kathy Tuminello, who recorded the minutes. Jeff Salter entered the meeting later only to report on personnel matters. Call to Order & Approval of Minutes Dr. Orella Brazile presided until the arrival of Mavice Wallette. She called the meeting to order and asked for a motion to approve the minutes from the Board meeting on March 14. Lane Sartor moved and Haller Jackson seconded the motion to approve the minutes from the Board meeting on March 14, 1994 as distributed. Motion passed. Automation Update Contract: Jim Pelton presented an updated draft of the actual Dynix contract (see attached contract draft) which included changes he wanted and changes (from a legal standpoint) suggested by Ramona Wallis, assistant to the City???s attorney. The director reported that he negotiated $24,962 credit based on about 7 months of unused maintenance charges on the current system. This is with the understanding that we present an approved and signed contract by May 15. He asked that the Board approve adjustments to the City???s line item budget from the Parish budget (see attached memo re: adjustments to 1994 budget). The Board had previously approved to spend $230,000 from the Parish Library Building fund, but it was not transferred into the City???s budget at that time. The Board approved the application for the LSCA Technology Grant and the State Library approved a $75,000 grant for the automatio project. Also, the Board approved the transfer of $88,358 from the Automation Reserve/Contingency fund to the Automation Equipment fund--$38,000 in library office equipment (carrels) and $50,358 for automation equipment. The Dynix contract total for the initial order of equipment is $310,696. This does not included the $38,000 for automation carrels. Also, it does not include the Caddo Detention Center or Journal Citation, which are listed as option add-ons. However, if these options
