SML Board of Control, Minutes March 24, 1997, Page 3 Options regarding the budget adjustments for the building program are: 1) stay with the current figures; 2) adopt the proposal to adjust figures; 3) put the building program on hold and revise the proposal; or 4) adjust the proposed figures today. Commissioner Bob Brown suggested going forward with a plan today, even if specific changes may be needed in the near future. Marion Weiss moved and Sally Montgomery seconded the motion to accept the proposed adjustments to increase funding for the recommended building projects in phase one. Motion passed. [Mary Bethel chose not to vote on the motion, but she indicated that she was satisfied as long as the Board has good responses, in terms of what the Board is doing in the building program, to improve public perception.] New Business: The Board discussed the poor attendance record of some trustees. There have been problems and concerns associated with their absences, such serving on committees, having a quorum present to proceed with Board meeting business and resolutions, and lack of representation in general. Bob Brown suggested moving trustees that are unable to attend meetings due to health reasons to an honorary position, and have a substitute trustee appointed to serve for them. He offered to contact any trustees with poor attendance that were appointed by the Parish. Library Space Planner / Interior Designer: The director reported that Michaels Associates has sent a description of services for all phases of the building program, a not-to-exceed fee schedule by phase, and information on billing and payments. [See attached information regarding, Library Space planner / Interior Designer.] If the information provided is acceptable, a contract similar to Denelle Wrightson's will be set up. He estimated that the contract will have about $20,000 to $25,000 in reimbursed expenses. The Board was pleased with the information received, and requested Jim Pelton to proceed forward with negotiations for a proposed contract with Michaels Associates for the building program's Library Space planner / Interior Designer. A proposed contract will be presented for approval at the next Board meeting in April. Librarian's Report: The director reported that Shreve Memorial Library was granted only $10,000 from the LSCA Technology Enhancement Grant for 1996. He explained that priority was placed on libraries that were not automated at all. Since the Library had asked for $124,000, it is obvious that all the technology enhancements that were planned will not be done. Orella Brazile moved and Marion Weiss seconded the motion to accept the LSCA Technology Enhancement Project Grant in the amount of $10,000. Motion passed. Jim Pelton explained that a ""Cooperative Endeavor Agreement"" will be needed for handling the grants for the part-time parish branch expansions. A meeting will be scheduled to explain to the parish towns how to complete the application for a grant and how to proceed on the project. He expects to fund 6 or 7 of the part-time branches during this first phase, due to the delay in beginning the full-time branches. The next Board meeting is scheduled on April 28. The meeting adjourned. Respectfully submitted by James R. Pelton, director and secretary/treasurer of the Board
