Shreve Memorial Library Board of Control Minutes January 11, 1993, Page 3 the motion to approve the Notice of Intent to Apply for the LSCA Technology grant and a request to the Caddo Parish Commission to sign it as well. Motion passed. AUTOMATION - REFUND POLICY - DIAL UP LINES Jim Pelton gave a brief overview of the problem with patrons returning lost books after several years and requesting a refund. He suggested a two year limit for refunds on lost books returned. Refunds should be less the fine amount and accompanied by a receipt. Haller Jackson moved and Earnest Lampkins seconded the motion to adopt the policy of lost book refunds no later than two years. Orella Brazile abstained. Jim Pelton suggested that with a limited number of dial up lines available, Dr. Jane Ducote, the School Library supervisor, should be advised of the situation and make the decision of which schools should be allowed access to ""Dolli"". He reported that approximately eight ports are not used. He suggested that four lines be made available to the schools. He remarked that the schools were willing to keep track of the usage, and he would also check the software for usage tracking. Haller Jackson suggested that Jim Pelton keep track of the school's usage. TAX ELECTION COMMITTEE The Election Committee will be chaired by Earnest Lampkins and include Haller Jackson, Lane Sartor, Ellen Caverlee and Orella Brazile as committee members. Orella Brazile suggested a task force of individuals to help the committee. Haller Jackson suggested expanding the Election Committee to include an Ad Hoc Committee to help move forward with plans for the operating millage and capital tax election in July, 1993. The committee needs to decide on many questions concerning the election. Lane Sartor, as chairman of the Friends of the Library Group, appointed Stewart Lee Mead and Wendy Reed to the Election Committee, representing the Friends of the Library. Jim Pelton stated that the capital needs should to be wrapped up in February. The Election Committee planned to meet at 12:00 noon on January 25, 1993. A memo listing election dates for 1993 was distributed to each Board member (see attached memo dated January 8, 1993). Ellen Caverlee announced her resignation from the Board of Control pending her replacement. She stated that she would become a member of the Friends Group in order to keep in touch with the Library. PLANNING PROCESS REPORT Haller Jackson suggested adding the Law Library to our long range plans. He offered to serve on a committee to look at the law collection. He expressed that the Law Library will probably become the sole responsibility of Shreve Memorial Library in the future.
