SML Board of Control, Minutes June 24, 1996, Page 3 SITE SELECTION: The following comments and/or suggestions were considered by the Board: * Haller Jackson commented that the Board's viewing of the film from Lynda Carlberg's library tours should cut down on traveling by the Board to see other libraries. He suggested forming a Site Selection Committee to create a list of criteria for selection of sites and make recommendations of their choices to the Board. * Marion Weiss suggested talking with consultants at various libraries for their opinion of mistakes discovered after their building programs, so that Shreve will not likely make the same mistakes. Jim Pelton suggested viewing the film and then visit some libraries. * Glenn O'Bryan commented that the Consulting Architect may be able to answer some questions about certain aspects of site selections. * Jim Pelton suggested that Board members who have a particular interest in a branch or area should be allowed to participate on the Site Selection Committee for that branch/area. Orella Brazile expressed interest in the Library to be built in the Mooretown area. * Haller Jackson reported that there are only 3 sites to be selected for the phase 1 projects since a site has already been chosen for the North Caddo Branch and basically for the part-time branches. However, there are 7 additional sites to locate for the remaining building phases. He suggested gathering information and specifications for each site before consideration. Orella Brazile moved and Glenn O'Bryan seconded the motion to form one Site Selection Committee to work in all branch areas and consisting of (1) three Board trustees; (2) three staff members comprised of Jim Pelton, Cindy Ortego and the area branch librarian for each branch requiring a new location; (3) the planning Consultant and other consultants as needed; and (4) the opportunity for other Board trustees to be involved only in the area{s} in which they have a special interest. The Site Selection Committee will make their recommendations for branch locations to the Board. Motion passed. Additional comments included: * Glenn O'Bryan suggested creating a budget for use, if needed, by the Site Selection Committee. * The Site Selection Committee could meet to discuss the possibility of using Realtors or other outside help in their selection process. * Marion Weiss, Sally Montgomery and Glenn O'Bryan were selected as the three trustees to serve on the Site Selection Committee; Sally Montgomery agreed to serve as chairperson. LIBRARY BUILDING PROGRAM CONSULTANT: Jim Pelton explained that proposals will need to be written for the different people involved in the building program. He stated that Lynda Carlberg suggested using a library building program consultant rather than the Consulting Architect. She suggested the Board approach Lee Brawner to serve as the Library Building Program Consultant; the Library Building Program Consultant could write the
