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MINUTES SHREVE MEMORIAL LIBRARY BOARD OF CONTROL JANUARY 13, 1992 the meeting was called to order at 12:15 p.m. on January 13, 1992, in the Board Room, 4th Floor, Main Library, 424 Texas, with the following members present: Ellen Caverlee , T. Haller Jackson, III, Earnest Lampkins, and Lane Sartor. Staff members present were Jim Pelton and Carol Brossette. Lane Sartor presided in the absence of Mavice Wallette and Orella Brazile and Carol Brossette was recorder. Lane Sartor called the meeting to order. Haller Jackson moved and Lane Sartor seconded a motion to approve the minutes of the November 11, 1991, meeting. Motion passed. Lane Sartor asked Jim Pelton to summarize the meetings with the Caddo Parish Commission Budget committee and explain the changes in the 1992 Library Budget. Lloyd Lenard proposed over $800,000 in cuts from the parish deparbnents. No department heads were allowed to speak, rut were able to answer questions from the Budget committee members. There was much discussion over the library's budget because Hugh Walmsley's figures differed from those presented by the Library Board. The parish budget did not reflect prior year tax revenues, had a higher amount for uncollectible taxes and a decrease in state Revenue Sharing which resulted in a substantially higher deficit balance for 1991. Jim Pelton explained that a number of Parish Departments overspent their total annual budget. City of Shreveport Departments may overspend a line item budget, such as Telephones, but may not overspend a category budget for all utilities, therefore, the library must budget a surplus to be sure that all bills can be paid. The Library will probably end 1991 with a $30,000 - $40,000 surplus. One Parish commission member thinks the Library should retain a fund balance equal to 25% of the budget. After asking for a $32,000 reduction in the 1992 budget, a substitute motion passed approving the Library Budget as presented by the Library Board of Control. Jim Pelton explained two revisions in the 1992 budget. The Parish had increased expenditures to include $4,069 for a pro rata share of the total $30,000 parish audit fee. The travel budget has been split into two categories to follow city of Shreveport Accounting policy and to more closely match what the audit reflects. Training/Education/Mileage reflects costs for attending workshops and conferences and is reported as employee income. Travel/Education/Mileage is for reimbursement of mileage to attend staff meeting s at other branches, etc. Haller Jackson moved that the revised 1992 budget be approved. Since there was not a quorum, no vote could be taken and the 1992 budget will be presented for approval at the next Board Meeting. Haller Jackson reported that the Planning committee met and discussed the Focus Group Meetings. Jim Pelton is compiling the information gathered from all groups into specific topics, such as branch facilities, Main Library, etc. Approximately 50 Interview summaries have been received out of the 65 scheduled. The third step in the process will be to hold 2 or 3 public meetings and possibly a public survey. There was considerable discussion about how to conduct these meetings. |
